Constitution of Sudanese Society in Brighton and Hove
1 . Name:
The name of the Society is Sudanese Society based in Brighton and Hove.

2. Objectives:
   The objectives of the group is to provide:
   a. An opportunity for people in the Sudanese community and other
   communities to keep fit, healthy, to be together, and to develop the
   community culture through our sports, arts and social activities for people
   living in the Brighton and Hove City area.
3. Powers:
   The group shall have the powers to:
   a. employ staff to further the objectives of the group.
   b. raise funds to pursue the above objectives.
   c. do that which is lawful and necessary in order to pursue the objects of the
   group.
   d. The committee has the power to cancel the membership of any member and
   banned them from attending the ‘Sudanese Society in Brighton and Hove’ if
   there is any misconduct arising from a member or if one member persist to
   cause trouble. This will be done by the committee and trustee members in a
   formal meeting evidence will need to be bought forward in regards to the
   troublemaker and reviewed in this meeting after which a vote will be taken in
   regards of solving the issue or a vote to ban the person in question. meeting.
   4.Membership:
   a. Membership of the group shall be open to all persons aged 18 and over,
   irrespective of their race, nationality, political views, religious opinion,
   gender, ability or sexuality, who live in the area of benefit and support the
   above objectives. To be a member you should register, be Sudanese, be
   living with in the Brighton and Hove area and will have to pay a yearly fee
   of £5 per person.

5.Management:

a. The group will be managed by a management committee to be
elected at the Annual general meeting.
b. The management committee will be overseen by a board of
advisors, who have an honorary role and are also elected at the
Annual General Meeting. They are there to give guidance and
support to the management committee members using their
experience and knowledge. They will also have the power to get
involved and take further action if there are any allegations of

misconduct/ law breaking by any member of the management
committee .
c. All members of the management committee and advisory board
must step down at the AGM, where a new committee and trustee
board will be elected.
d. Any member can stand for election to the management committee,
unless they have just stepped down after being on the committee
continuously for more than 3 years.
e. Any member can stand for election to the advisory board
f. The Management committee shall consist of a chairman, secretary,
treasurer, and up to 8 other members, and will meet at least 4
times a year
g. A quorum at a management committee meeting will be 3 members,
of whom at least 2 must be officers
h. The management committee shall have the power to

1. Elect officers from among themselves if such posts fall
   vacant between Annual General Meetings
2. Appoint any advisory or subcommittees, as the
   management committee may find necessary
3. Set the rules of procedure for all management
   committee meetings which shall be revised by them
   whenever necessary

i. The advisory committee have the right to call a meeting with the
management committee members at any time to oversee and
make sure everything is being run in accordance with guidelines
and law.

6. Complaints

a. If any member of the group has evidence that a management
committee member has broken the law or otherwise acted contrary to
the aims and values of the group, they should present the evidence to
the advisory board
b. The advisory board should hear from the committee member
concerned (who may be accompanied by a friend or representative)
c. The advisory board have the power to ask the committee member to
resign if they consider this necessary.
d. If the advisory board are unable to reach an agreement, the advisory
board should call a special General Meeting to elect a new
management committee.

7. Annual General Meeting

a. The committee shall arrange its annual general meeting within 18
months of the last one, giving at least 21 says’ notice for the purpose
of:

1. receiving the annual report of the committee
   2.receving the independently examined accounts
   3.electing a new committee
2. voting, if necessary, on proposal to change the constitution.
3. Special General Meeting

a. The committee may, at any time, call a special general meeting, either
for the purpose of altering the constitution or for considering any other
matter that the committee may decide should be referred to the
members in general.
b. The committee shall also call a meeting at the written request of not
less than one third members who give reason for the request.
c. The quorum at a special general meeting shall be half of the members
d. Members shall be given at least 21 days’ notice of a special general
meeting

9. Finance

b. Finances shall be obtained by means of such fund-raising activities as
the committee may deem acceptable and lawful. All monies raised by,
or on behalf of the group, shall be applied to further the objectives of
the group and for no other purpose.
c. The treasurer shall keep proper accounts of the group and shall open
a bank account in the name of “Sudanese Society in Brighton and
Hove”. Reports on the finances will be made to the management
committee at each committee meeting. Two members shall be the
signatories to the bank account, one of whom shall be the treasurer.
Two signatories will be needed to sign cheques.
d. The accounts shall be independently examined each year. The
examiner shall not be a member of the committee.

10. Alterations to the Constitution
    a. The notice of an annual general meeting or special general meeting shall set
    out any amendments to the constitution proposed by the committee. The
    notice shall invite members to submit any other proposed amendments to
    the constipation in writing to the secretary, at least 7 days in advance of the
    general meeting
    b. The committee shall bring to the general meeting written copies of any
    amendments proposed by members. The proposing member will have time
    to speak at the meeting to put forward their amendments.
    c. Any alterations to the constitution shall require the approval of two-thirds
    majority of those present and voting at an AGM or special general meeting.
11. Dissolution

If the committee should decide by a simple majority that it is necessary or
advisable to dissolve the group, it shall call a meeting of all members of the
group, with at least 21 days’ notice, stating the terms of the resolution to be
proposed at the meeting.
If the decision is confirmed by two-thirds of the majority of those present and
voting at the meeting, the committee shall have the power to dispose of any
assets held by the group. Any assets remaining after the satisfaction of any
debts and liabilities shall be transferred to another organisation or group with
similar objectives of the group in the Brighton and Hove area.